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Responsibilities
The duties and responsibilities of the Town Secretary include:
  • Coordinating and scheduling of Town Meetings, responsible for the preparation of the agenda an compilation and organization of information and materials necessary for the Council and other administrative meetings, ensuring delivery of Council Packets
  • Creating agendas for the Town Council, Planning & Zoning Commission, Sunnyvale 4A Development Board, Sunnyvale 4B Development Board, Board of Adjustment and Sunnyvale Library Board
  • Prepares, posts, and advertises notices of official meetings as required by established law
  • Attends all Town Council and other administrative meetings as needed, providing clerical support, open meeting guidance and transcribing official meeting minutes for permanent record storage
  • Serving as Town Election Administrator
  • Administers oaths of office
  • Attesting contracts, resolutions, ordinances, assessment certificates and other legal instruments when executed by the authorized officers of the Town
  • Serve as the custodian of the Town's historical records
  • Oversees Municipal Court.
  • Processes all public information request.
  • Perform such other duties as may be required of the Town Secretary, Town Council or Texas State Law